Privacy Policy


This privacy Policy (the "Policy") is intended to provide you with information about what personal information The Medicus Firm collects about you and how it is used.

This Policy describes how we may obtain personal information, the types of personal information we may obtain, how we use, share and protect the personal information, the rights of individuals with respect to their personal information, how to correct, change, or remove it and how to contact us about our privacy practices. The services made available through The Medicus Firm may be provided in a variety of media and devices. In the policy, the pronouns "you" and "your" are used to refer to the end user, while "we," "us" and "our" are used to refer to The Medicus Firm.

We may revise this Privacy Policy at any time, without notice to you. You are responsible for reviewing it regularly. Your access of the website or use of our Services following the posting of changes means you agree to abide by those changes.

This Privacy Policy was last revised on June 6, 2024

About The Medicus Firm:

The Medicus Firm is one of the U.S.'s largest and most effective retained healthcare search teams. Our unique, client-focused approach reduces our clients' financial exposure while providing excellent customer service and, more importantly, results.

The Medicus Firm provides recruitment services to practicing United States based physicians and via and its network of sites and services (collectively the "Sites").

As a firm, The Medicus Firm is actively involved with the National Association of Physician Recruiters (NAPR). The NAPR provides recruiting resources, education opportunities, and ethics guidance to physician recruiters and member firms.

About the M3 Group:

The M3 Group, named to represent Medicine, Media, and Metamorphosis, was founded with the goal of changing the world of medicine through full use of the power of the Internet.

The M3 Group is comprised of affiliated companies owned by M3, Inc., a publicly traded company on the Tokyo Stock Exchange (jp:2413) with subsidiaries in major markets including USA, UK, Sweden, Japan, South Korea, and China. The M3 Group provides services to healthcare and the life science industry, including market research, medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services.

Use of the Sites:

By visiting one of the Sites, or by using the Services, you are accepting the practices described in this Privacy Policy. Your use of the Sites or Services, and any dispute over privacy, is subject to this Privacy Policy and our Terms and Conditions, including its applicable limitations on damages and the resolution of disputes.

  1. Collecting Information

    Information We Collect from Unregistered Visitors

    You must register to access our full Services; however, you may be able to access certain limited areas of the Sites without disclosing any Personal Information. We will collect non-personally identifiable information, i.e. information that is not traced back to any individual and is not used on its own to identify an individual. Even if you have not registered, The Medicus Firm will collect such data including, as applicable, the referring website, the type of browser you use, the time and date that you accessed the Services, the pages you visited and viewed throughout our Sites, and IP address of the device used. We use this information to enable us to better develop our Services, provide content, and respond to our users' needs. We will explain how this is done and how to opt out of non-essential cookies and other technologies in the "Information We Collect Automatically" section of this Privacy Policy.

    Information We Collect from Registered Users

    You must register to access our full Services. When you register for the Services, you are asked to provide identifying information such as your name, email address, zip code and other professional information, e.g. specialty and profession. Additional information may be requested, which may be required to access some Services. We may collect additional information about registered users from third party sources to assist us in providing the Services. For example, we may use such third party sources to verify and update registration information and confirm licensure status.

    Information We Collect through Services We Offer

    • Marketing emails: The Services may include featured job emails sent to users to provide specific information on the appropriate jobs related to specialty. You may remove yourself from a mailing list at any time by following the instructions provided at the end of every email.

    • Other Promotions: By registering with our Service(s) you agree that we may send you email regarding information specific to such Service(s), or other opportunities that involve The Medicus Firm Services. You may remove yourself from a mailing list at any time by terminating the Service.

    • Surveys: From time to time, registered users may be invited to participate in a survey through an email invitation, on-site popup or some other means. When participating in such a survey, in addition to providing your responses to the survey questions you may be asked to provide Personal Information that may be combined with information that you have already provided at registration or that we have received from a third party source. These studies are intended to give specific anonymous feedback to third parties as described in the "Information Sharing and Disclosures" section of this Privacy Policy.

    • Conferences: We may invite you to provide Personal Information when you attend a conference where The Medicus Firm is present. All information provided will be with your consent and may involve entries to prize draws or raffles. Terms of entry will be made available at the event.

    • Additional Forms and Emails: We may also ask you to provide additional information after you register if you want to obtain additional services or information, or to resolve complaints or concerns.

    • References: For candidates who have been offered a new position through a job opportunity provided through The Medicus Firm, you may be sent a link to provide your consent to contact referees who can verify your skills and experience.

    Information We Collect Automatically

    The Medicus Firm collects information about your activity on the Sites and through our advertisements using technologies such as cookies, including third-party cookies, web beacons and server log files.

    • Usage Tracking: The Medicus Firm uses traffic analysis software on our servers to track user traffic patterns throughout the Services. We use this data to break down overall usage statistics according to IP address, domain name, browser type, and MIME type by reading this information from the data automatically sent by the browser whenever a web page is requested.

    • Cookies & Web Beacon: A cookie is a small text file placed in your computer's browser to store your preferences. A cookie can be accessed only by the server that originally created the cookie. Cookies do not contain personally identifiable information; however, once you choose to furnish a Site with personally identifiable information, this information may be linked to the data stored in the cookie. The Medicus Firm uses cookies to monitor and manage Service development and delivery, and potentially to permit greater personalization of the Service based on your preferences and specifications. We may assign cookies to devices that access our Services to help us dynamically generate advertising and content to users of the Services. Our Sites may also contain third-party cookies from advertising partners who help serve ads for The Medicus Firm and other third parties on the Sites and elsewhere on the web. The Medicus Firm and our third party business partners may also use "web beacons" or clear .gifs, or similar technologies, which are small pieces of code placed on a web page, to monitor the behavior and collect data about the visitors viewing a web page. For example, web beacons may be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page. We and our third party business partners use the information automatically generated by cookies and web beacons, as well as other information that we or they have, to provide you with an optimal website experience. This includes measuring the effectiveness of our ads and your interactions them, and tailoring offers and advertisements to you for products or services you may find helpful on the Sites and third-party sites. You may set your browser to accept all cookies, block certain cookies, require your consent before a cookie is placed in your browser, or block all cookies. If your browser is set to block cookies, websites that are cookie-enabled will not recognize you when you return to the website, and some website functionality may be lost. The Help section of your browser will tell you about your options for managing your cookies.

    • Third party Sites and Data: We may use third party websites or data lists to collect information about you. We use this information to contact you about Services including job opportunities which may be of interest to you.

  2. How We Use Information We Collect

    We retain and use the information we collect about you as follows:

    • To provide our Services to you, to communicate with you about your use of our Services, to respond to your inquiries, and for other customer services purposes.

    • If you are a potential jobseeker, to share with Hiring Organizations (only after receiving your expressed written or verbal consent). If you are a Hiring Organization, to share with potential jobseekers.

    • To tailor the content and information that we may send or display to you, to offer location customization, and personalized help and instructions, and to otherwise personalize your experience while using the Sites or Services.

    • To understand how users access and use our Sites and Services, both on an aggregated and individualized basis, in order to improve our Sites and the Services and respond to desires and preferences.

    • To personalize content and recommendations and to send marketing and other promotional information about jobs and other products and services in which we think you might be interested.

    • As necessary to comply with our legal obligations, resolve disputes, enforce our agreements (including this Privacy Policy and the Terms and Conditions), to protect or defend our rights, to investigate, prevent, or take action regarding illegal activities, suspected fraud, and situations involving potential threats to the safety of any person.

    • We may also use aggregate or de-identified information about users for other marketing, research and other purposes.

  3. Information Sharing and Disclosures

    • Personal Information

      Except as described in this Privacy Policy or as specifically agreed to by you, we will not disclose to any third party Personal Information we gather from you through the Sites.

    • "No-spam" policy

      Your email address will not be sold to a third party. Our periodic email distributions may include emails announcing job openings, email newsletters, surveys, and information about other The Medicus Firm services. You may opt out or unsubscribe at any time by using the link found within the email or contact us via email

    • Aggregate Data

      We aggregate data from registered and unregistered users for use in analysis, development and delivery. Aggregate usage information provided to third parties or used to deliver services (e.g., advertising) to third parties allows us to keep our services free to users. Aggregated information is pooled from many individual records and stripped of any data that could be used to identify an individual. Information collected in the registration process is never shared with third parties in a personally identifiable way, except, as identified in this Privacy Policy.

    • Marketing and Advertising

      The Medicus Firm may target Services, advertising, and marketing (e.g. email and website communications) based on information that you provide when you register for the Services, information that we may receive from third party sources, and on your history of usage of the Services or other personal information that you provide to The Medicus Firm.

  4. Personal Information Shared with Third Parties

    In addition to aggregate information, we may share some Personal Information with third parties as described below.

    • Job opportunities for potential job seekers: By electing to use the Services of The Medicus Firm to search for or apply for job opportunities, you permit recruiters to contact you directly regarding the job offering. We may pass your details to our Clients, the recruiting organisation for any successful matches of your skills and experience to the job opening with your consent.

      Your Personal Information allows us to share your job preferences and work experiences with prospective employers, and communicate with you about potential employment opportunities.

    • Companies Who Work with Us: From time to time, we contract with third parties to help us provide or improve our services. For example, we may hire consultants who help us prevent fraud and violation of our terms of service or analyze data. We also use a third party service to send our emails. In order to provide these services, these third parties may have limited access to some of the Personal Information we maintain about users of our Services. We require all such parties to comply with the terms of this Privacy Policy, to limit their access to any personal information to the minimum necessary to perform their obligations, and not to use the information they may access for purposes other than fulfilling their responsibilities to us.
    • Client testimonials: In some instances, we may select and post client testimonials on the Sites which may contain Personal Information such as the Client's name. We will obtain your consent to use information name prior to posting the review. If posted, such review will be available to other users of the Sites and may become public.
    • Surveys: From time to time, we may invite you to participate in surveys. No personal identifiable information will be released in relation to these surveys and only aggregated, anonymous responses will be reported.
    • Legal Requirements: We may release account and other Personal Information when we believe release (1) is required to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order; or (2) is reasonably necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms and Conditions or this Privacy Policy, or as evidence in litigation in which we are involved.. In the event that we are legally compelled to disclose your Personal Information to a third party, we will attempt to notify you unless doing so would violate the law, court order or government instruction
    • Change of Control: In the event of a change in control resulting from, for example, a sale to, or merger with, another entity, or in the event of a sale of assets or a bankruptcy, The Medicus Firm shall have the right to transfer your personal information to the new party in control or the party acquiring assets. In the event of such a change, your personal information will continue to be treated in accordance with this Privacy Policy until such time as any changes to the Privacy Policy are set forth herein.
    • Affiliated Companies: The Medicus Firm is a wholly owned subsidiary of M3 USA Corporation, and part of the M3, Inc. group of companies that provide Internet services for physicians and other healthcare professionals around the world (collectively, "Affiliates"). The Medicus Firm may share personal information with Affiliates (including but not limited to Profiles Database and PracticeMatch), which may use your personal information to send you emails about services they provide, new programs and selected information from their sponsors as it relates to your specialty or area of clinical practice.
  5. Delete/deactivate policy

    Users may unsubscribe to any of our email lists at any time by following the instructions contained at the end of every email. If you no longer wish to use any of our services or receive any information from us, you may request to have your personal information removed from our databases by sending a request via email ( including your first and last names and email address with which you originally registered. Changes or corrections to your information may also be submitted via this email address.

  6. How to Contact Us

    If you have questions or concerns about our privacy practices or wish to make a request regarding your personal information, please contact us at:

    The Medicus Firm: 16479 N. Dallas Parkway, Suite 200, Addison, TX 75001
    Tel: 888-260-4242

  7. California Residents

    If you reside in California, you have rights under the California Consumer Privacy Act (CCPA) in addition to the rights outlined in this Privacy Policy. You may access our California Privacy Policy here.

  8. Other State Laws

    Some US States have individual Laws which regulate the processing of personal information. These include Virginia, Utah, Colorado, Connecticut, Oregon, Texas and Montana.

    In addition to the details stated in this Privacy Policy, these State laws provide various data protection principles including:

    • Data minimisation - limit the collection of personal information to what is adequate and relevant.
    • Purpose limitation - only to process personal information for purposes that are reasonably necessary and compatible with its original disclosed purposes.
    • Duty to avoid unlawful discrimination - not to process personal information which violates laws prohibiting unlawful discrimination.
    • The business must establish, implement, and maintain reasonable administrative, technical, and physical data security practices to protect the confidentiality, integrity, and accessibility of personal information.
    • Process consumers' sensitive data only after obtaining the consumer's consent. Sensitive data includes genetic or biometric data, precise geolocation data and personal information revealing racial or ethnic origin, religious beliefs, and health status.

    The Laws provide additional rights to individuals including:

    • Right to be informed - to request the categories of personal information processed and shared with or sold to third parties, the purpose for processing including for targeted advertising.
    • Right to rectification - to request for incorrect data to be corrected.
    • Right to erasure - to request for personal information to be deleted.
    • Right to opt out - to opt out of the sale of personal information or processing for targeted advertising or profiling.
    • Right to data portability - to receive a copy of personal information in a portable and, to the extent technically feasible, a format that allows the individual to share the data with another controller.
    • Right to not be subject to automated decision making.

    Some rights are not absolute, for example there may be some personal data that needs to be retained by the business after a deletion request has been made where the data must be kept for legal obligations.

    Some States also have the right to appeal a controller's decision to refuse a consumer's request to exercise their rights and to request a list of third parties to whom personal data has been disclosed to and the purpose for sharing.

To exercise any of your rights, please contact The Medicus Firm via email or using the details found in section 6 of this privacy policy.